Your AI Receptionist. Built for UK HVAC Engineers.

Yes. Split systems, VRF, chillers, AHUs, ductwork, refrigerant types, F-Gas regulations, heat pumps, commissioning, air balancing, TRVs, BMS systems, underfloor heating — your AI speaks HVAC fluently.

Absolutely. Server room cooling failures, commercial kitchen extract breakdowns, and refrigerant leaks are treated as priority emergencies with immediate escalation to your mobile.

Yes. The AI understands that F-Gas certification is mandatory for anyone working with refrigerants. It references your REFCOM registration and F-Gas qualifications when relevant.

Yes. If you're MCS certified, the AI handles air source and ground source heat pump enquiries alongside your traditional HVAC work. It captures property details, current heating system, and insulation levels.

Yes. For maintenance enquiries, the AI captures system type, unit count, building size, and current maintenance schedule to help you prepare a competitive quote.

Yes. The AI adjusts its conversation based on whether the enquiry is domestic (home air con, heat pumps) or commercial (VRF systems, AHUs, large-scale ventilation). Different questions for different scales of work.

Yes. The AI captures the room dimensions, number of indoor units needed, whether it's a single-split or multi-split system, any ceiling void constraints, and whether three-phase power is available. Commercial air conditioning leads are high-value and the AI captures the specification details you need for accurate system design.

Yes. When customers mention refrigerant leaks, system recharging, or annual maintenance, the AI captures the system type, refrigerant used, last service date, and any leak history. F-Gas compliance work is recurring revenue and the AI captures these maintenance leads with the regulatory detail you need.

HVAC engineers juggle a technically demanding workload across heating, ventilation, air conditioning, and refrigeration — often working on commercial rooftop units, in plant rooms, or inside ceiling voids where mobile signal is poor and stopping mid-task risks breaking a vacuum or losing refrigerant charge. Meanwhile, HVAC leads are high-value: commercial air conditioning installations range from £3,000 to £30,000, refrigeration maintenance contracts can run £5,000+ per year, and even domestic air conditioning is worth £1,500-£3,000 per room. UK tradespeople miss 3-5 calls per day, and 85% of callers never ring back. For an HVAC business losing just 2 high-value calls daily, that translates to £100,000+ in missed annual revenue. A receptionist costs £25,000-£30,000 per year. Speed Receptionist costs £39 per month — £468 a year — and understands HVAC terminology: split systems, VRF, chillers, F-Gas, refrigerant types, and AHU maintenance. It works 24/7, captures emergency breakdown calls during summer heatwaves when your office line is overwhelmed, and sends you every lead instantly. The 78% of customers who hire the first contractor to respond becomes your permanent competitive edge.

Just drop us a message — routine business updates are free and included in your plan. If you've changed your maintenance contract pricing, added heat pump installations, or updated your out-of-hours availability, we'll update your AI receptionist within 24 hours at no extra charge. This covers the kind of day-to-day changes any hvac engineer business makes: adjusting prices, tweaking your service list, updating opening hours, or changing your service area. We want your AI to always give your customers accurate, up-to-date information about your hvac engineer business.

Speed Receptionist processes customer enquiry data solely for the purpose of capturing and delivering leads to your hvac engineer business. Whether a customer contacts you by phone, website chat, WhatsApp, SMS, email, or social media, their data is handled under strict UK GDPR compliance. We operate as a data processor, meaning your business remains the data controller. All data is processed and stored within the United Kingdom, encrypted in transit and at rest, and retained only for as long as needed to deliver the service. Phone callers are informed their call may be recorded for service purposes, and chat visitors are notified their conversation may be stored. We never sell, share, or use your customers' personal details for marketing. You can request deletion of any data at any time, and we will action it within 30 days. Our full privacy policy details our complete data handling practices, retention periods, and your rights under UK data protection law.