Your AI Receptionist. Built for UK HVAC Engineers.
Handles your calls and messages while you're commissioning a system, diagnosing a refrigerant leak, or balancing ductwork.
Try the AI receptionist yourself — it's a live demo
See It In Action
Here's how Speed Receptionist handles a real enquiry from start to finish.
An office manager in Edinburgh calls — the air conditioning is blowing warm air across the entire building and they have clients visiting at 10am. The AI treats this as urgent, captures system details, and escalates.
A restaurant owner in Dundee wants a quote for a new kitchen extract canopy with makeup air. The AI captures the kitchen size, cooking equipment, and current ventilation setup.
A homeowner in Aberdeen asks about air source heat pump installation. The AI discusses general MCS requirements and captures property details including current heating system.
A facilities manager in Inverness emails about planned preventive maintenance for a VRF system across their office complex. AI replies promptly and captures system details.
Every Channel, Covered for UK HVAC Engineers
Your AI receptionist handles all of these channels — each one trained specifically for hvac engineers.
Your AI receptionist answers every call in your business name, has a proper conversation with the caller, captures their details, and sends you the lead instantly. Handles emergencies, books callbacks, and never puts anyone on hold.
Learn more →A chat widget on your website that answers visitor questions instantly, captures their contact details, and converts browsers into booked jobs. Works 24/7 and knows your services inside out.
Learn more →Responds to WhatsApp messages automatically. When a customer sends you a WhatsApp message, the AI replies professionally, captures their details, and sends you the lead. One clean reply that gets the job done.
Learn more →Handles incoming text messages to your business number with an instant, professional AI response. Captures the enquiry details and notifies you straight away so you can follow up when you're ready.
Learn more →Responds to incoming emails within seconds. The AI reads the enquiry, drafts a professional reply in your business tone, and captures all the lead details. No more emails sitting unanswered for hours.
Learn more →Answers Facebook Messenger enquiries instantly. When someone messages your business page, the AI responds professionally, captures their job requirements, and sends you the lead before a competitor can reply.
Learn more →Handles Instagram direct messages automatically. When potential customers DM your business account, the AI replies professionally, gathers their details, and passes you the lead — all without you touching your phone.
Learn more →When a call goes unanswered — whether you're on another job, driving, or it's out of hours — the AI sends an automatic text to the caller within seconds. It acknowledges their call, captures their job details via text, and sends you the lead.
Learn more →Up and Running in 3 Steps
We handle everything — you just tell us about your business.
Tell Us About Your Business
Your trade, your services, your service area, and how you want enquiries handled. That's all we need from you.
We Set Everything Up
We train the AI with your trade terminology, configure your phone routing, install your chat widget, and connect every channel. Done-for-you — zero technical knowledge needed.
You Focus on the Work
Every enquiry answered instantly. Every lead captured. Every emergency escalated. You carry on doing what you do best — we handle the rest.
Frequently Asked Questions
Does the AI understand HVAC terminology?
Yes. Split systems, VRF, chillers, AHUs, ductwork, refrigerant types, F-Gas regulations, heat pumps, commissioning, air balancing, TRVs, BMS systems, underfloor heating — your AI speaks HVAC fluently.
Can it handle commercial HVAC emergencies?
Absolutely. Server room cooling failures, commercial kitchen extract breakdowns, and refrigerant leaks are treated as priority emergencies with immediate escalation to your mobile.
Does it know about F-Gas regulations?
Yes. The AI understands that F-Gas certification is mandatory for anyone working with refrigerants. It references your REFCOM registration and F-Gas qualifications when relevant.
I do heat pumps as well as traditional HVAC — is that covered?
Yes. If you're MCS certified, the AI handles air source and ground source heat pump enquiries alongside your traditional HVAC work. It captures property details, current heating system, and insulation levels.
Can the AI handle maintenance contract enquiries?
Yes. For maintenance enquiries, the AI captures system type, unit count, building size, and current maintenance schedule to help you prepare a competitive quote.
Does it understand the difference between domestic and commercial HVAC?
Yes. The AI adjusts its conversation based on whether the enquiry is domestic (home air con, heat pumps) or commercial (VRF systems, AHUs, large-scale ventilation). Different questions for different scales of work.
Get Your AI Receptionist — Built for UK HVAC Engineers
Setup in 48 hours. No contracts. 30-day money-back guarantee.
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